Personal Assistant CV Examples

Personal Assistant

Work Experience

Personal Assistant

Alphabet

2018-03 - Present

• Keep track of all upcoming meetings with friends, VIP guests, board meetings, and investment meetings and ensure they are accurately displayed and separately color-coded in the calendar to avoid overlaps.
• Appropriately greet and act as the first point of contact to VIP guests, ambassadors, family members, business visitors, etc. and appropriately handle any requests they may have.
• Maintain credit card payments with no delay and cross-check multiple local and overseas bank accounts and statements.
• Professionally liaise with other executive assistants of other board members regarding board meetings, trips for board members, minutes of meeting (MOM), and resolutions to be signed and identify process improvements.
• Keep track of expiries of passports and other important documents such as car registrations and visa renewals for family and friends.
• Organize flights and in-flight catering for business and private trips with the Aviation Department.
• Research potential holiday destinations for the family considering visa requirements, restaurants, activities for the children, and private aircraft landing facilities.
• Ensure that investment drawdowns and distributions have been paid/received into the bank account, according to the due date and a full monthly report is given to the Vice-Chairman, President, and CEO.
• Maintain an accurate and efficient filing system for different investment funds, due diligence, archived emails, personal documents, board materials, and bank accounts.
• Ensure stationaries and newspapers and food and drinks are always available, as preferred by the Vice-Chairman, President, and CEO.
• Have knowledge and interest for new restaurants and hotels all over the world to be used for any future business trips/family holidays.

Assistant to Managing Director

AT&T

2015-12 - 2018-02

• Implemented new methods of organization within the office.
• Provided a second opinion and handled challenging tasks for the MD.
• Researched the best value for money options for the office.
• Updated i-Level and FileZilla to manage stock and online presence.
• Oversaw quality control of fine jewelry before posting packages.
• Maintained complete confidentiality of personal and business-related matters.
• Cross-checked that all board resolutions have been signed and filed and copies made for future references and reviews.
• Managed the office petty cash and compiled a report of the purchases at the end of every month and identified cost-savings, wherever necessary.
• Proofread important legal documents.
• Took verbal dictations efficiently.
• Drafted letters and internal communications as required.

Personal Secretary

Cigna

2011-12 - 2015-11

• Undertook market research.
• Liaised with clients, customers, and staff.
• Managed switchboard and daily emails.
• Managed diary for 40+ consultants.
• Participated in public events/networking.
• Wrote reports for trustees.
• Noted minutes at meetings.
• Facilitated Skype meetings (often in international time zones).
• Was responsible for the comfort of our special guests.

Office Administrator

Costco

2008-12 - 2011-11

• Liaised between all affected departments to ensure the fair effect.
• Established communication and reporting practices.
• Prepared and maintained weekly attendance and annual leave records of employees.
• Was responsible for greeting and meeting customers.
• Responded to telephone calls to answer customer inquiries and questions appropriately.
• Made travel arrangements, accommodation, and entertainment for the Company visitors.
• Established and coordinated meetings and conferences.
• Managed and purchased office furniture and supplies.
• Created purchase orders.
• Was responsible for financial data input.
• Created summary reports supplied to high-level employees.
• Coded invoices, checked them for mathematical correctness, and ensured that the financial leaders are correct.
• Directed business relationships and distributed Company literature to encourage customer interest and sales leads.
• Responded to email inquiries from the general public.
• Solved expenses and other general administrative duties.

Education

Master of Business Administration

Harvard University

2006 - 2008

• Masters with a First Class -1st.

Bachelor of Administration in International Business

Princeton University

2003 - 2006

• Graduated with a First Class -1st.
• Participated in activities, teamwork, relationship building, simulation, project management, and many more academic and realistic work assignments.

Skills

• Multi-tasking
• Confidentiality
• Professionalism
• Customer service
• Organisational skills
• Microsoft Office skills
• Effective communication

Key Strengths

Communication

• Excellent communication and writing skills
• Able to communicate well with individuals at all levels of the hierarchy
• Good listener and therefore able to understand and dissect information well
• Able to screen calls, handle conflicts and deal with negativity

Organization

• Well organized, pays attention to detail, and can manage time and workspace
• Able to balance duties to make sure key projects meet deadlines during conflicting priorities and under pressure
• Multi-tasker
• Efficient at tracking and following-up

Confidentiality

• Demonstrates the ability to maintain confidentiality and handles office politics appropriately
• Honesty and discretion

Teamwork

• Establish a team environment to accomplish mutual goals
• Establish and maintain working relationships with employees at all corporate levels and clients
• Able to anticipate the manager's needs and identify fundamentals for supporting the employees
• Supports the manager by informing him/her of any issues that he/she may not be aware of
• Ability to adapt to multicultural environments, having lived in the UAE for over 15 years

Technology

• Comfortable adapting to new equipment and systems

Qualities

• Flexible
• Attentive
• Diplomatic
• Professional
• Dependable
• Problem solver
• Positive attitude
• Highly organized
• Highly presentable
• Warm, approachable manner