Property Administrator Resume Examples and Templates

Property Administrator

• Managed a portfolio of properties with a total value exceeding $200 million.
• Oversaw the coordination of maintenance and improvement projects for multiple properties, supervising a team of four maintenance professionals.
• Handled the processing of lease agreements and maintained effective communication with tenants and contractors.
• Achieved a significant milestone by identifying and recovering $150,000 in overdue rent payments from a single tenant.
• Conducted a thorough analysis of operational effectiveness within the system and devised a field sales program to streamline field sales processes and enhance the quality of installation and service.
• Spearheaded a project team responsible for establishing new processes and tactics, leading to operational improvements.

Property Administrator

• Greeted and engaged with clients promptly, offering information about available properties for sale.
• Provided guidance and support to both sellers and buyers, assisting them in marketing and purchasing properties at favorable terms and prices.
• Evaluated clients' needs and financial capabilities to recommend suitable solutions, facilitating fair and honest transactions.
• Conducted intermediate negotiation processes and offered consultation on market conditions, pricing, mortgages, legal requirements, and related matters.
• Performed comparative market analyses to estimate the value of properties.
• Actively marketed and showcased real estate properties to potential buyers.
• Prepared essential documentation, including contracts, leases, deeds, and closing statements.
• Managed day-to-day site activities and coordinated work schedules for the following day.
• Maintained attendance records and managed job card entries.

Property Administrator

• Implemented strategic plans for achieving tenancy goals, including advertising property availabilities through various media channels.
• Established rental rates and recommended pricing strategies to maximize profitability and revenue generation.
• Maintained confidential records of clients, tenants, and sensitive information in compliance with confidentiality laws.
• Professionally and calmly managed client-tenant disputes, offering appropriate solutions to promptly defuse situations.
• Monitored and managed repairs of damaged buildings, furniture, and equipment to ensure teams met deadlines and budgets.
• Conducted inspections of grounds, facilities, and equipment to assess repair and maintenance needs.
• Reviewed and approved or denied invoices related to property costs based on budgetary and contractual specifications.
• Ensured property compliance with state and federal regulations to prevent discrimination or illegal practices.
• Regularly convened meetings with estate committees to address and resolve legal, security, and environmental issues.

Property Administrator

• Managed property administration tasks, including processing adjustments on tenant's accounts such as back charges, pro-rata calculations, and tenant deposits.
• Conducted audits of legal invoices to verify charges, requested credit notes when necessary, and processed recoveries to tenants' accounts as applicable.
• Addressed meter reading queries, followed up on them, and resolved any issues.
• Updated and maintained a schedule for refuse and assessment rates recovery.
• Conducted pre-billing checks to ensure that new and existing tenant contracts were accurately billed and reconciled to expenses.
• Sent out tenant invoices, statements, and meter reading slips.
• Ensured all tenants provided their unaudited monthly turnover figures and accurately captured the data.
• Reconciled debtor accounts.

Property Administrator

• Maximized the recovery of building expenditure.
• Successfully resolved tenant queries.
• Provided comprehensive reports with hands-on knowledge.
• Ensured tenant and supplier accounts were correctly authorized and submitted.
• Ensured comprehensive administration of buildings and adherence to procedures.
• Controlled building costs effectively.
• Managed physical and electronic property management information and documentation.
• Assisted with budget compilation and auditing processes.

Property Administrator

• Managed property and general administration tasks.
• Handled invoice coding and payments.
• Resolved municipal queries efficiently.
• Ensured correct recovery schedules and municipal reconciliations were completed.
• Conducted pre-billing checks.
• Reconciled and checked municipal charges and recoveries on tenant and meter readings.
• Conducted lease audits and finalized outstanding documents.
• Typed contracts, leases, and offers as needed.
• Performed parking audits.
• Conducted credit checks.
• Maintained vacancy reports and updates.
• Managed lease fees audits and reconciliations.
• Conducted commission audits and reconciliations.
• Loaded leases into the system.
• Ensured that all new and existing tenant contracts were billed on MDA for pre-billing and reconciliation to expenses.
• Updated letting schedules and prepared letters, scheduling appointments to discuss renewals with tenants in collaboration with the Property Manager.

Commercial Property Administrator

• Managed bookkeeping, accounts payable, and accounts receivable using Quickbooks.
• Prepared and printed cheques as needed.
• Compiled and interpreted reports.
• Assisted with office administration tasks as required.
• Interpreted lease contracts to categorize expenses by property, expense type, and recoverability from tenants.
• Interpreted lease contracts to prepare additional rent statements, including Common Area Maintenance and Realty Tax, for each building and apportioned them according to lease contracts among each tenant. Reconciled with any estimated costs paid on account.
• Maintained and updated critical date spreadsheets and other records.
• Created utility bills based on submeters on the property, apportioned from head account charges for gas, electricity, water, and sewer.
• Prepared basic forms for residential tenant notices as required.

Property Administrator/Maintenance Technician

• Provided general pre-lease maintenance support, which included tasks such as replacing door locks, caulking, patching drywall holes, painting, and carpentry work.
• Maintained the property grounds.
• Responded to resident requests promptly and with a professional attitude.
• Reported any maintenance concerns related to vacant units, models, and common areas to management.
• Executed administrative functions, including assisting tenants with inquiries, collecting rent and issuing receipts, and overseeing maintenance activities.