Facilities Coordinator Resume Examples and Templates

Facilities Coordinator (Operations)

• Oversee the execution of maintenance work and preventive maintenance schedules.
• Coordinate leave dates and training for the Facilities department.
• Manage the Emergency Response team and procedures, including scheduling training and conducting fire drills.
• Supervise special projects such as space set-ups and renovations.
• Ensure proper housekeeping and building safety standards are maintained.
• Manage catering services and fleet bookings and maintenance.
• Handle procurement for the Facilities team and process payment requests.
• Draft satisfaction surveys, analyze results, and create reports.
• Manage housing allocations, evictions, and payment tracking.
• Handle administrative tasks such as policy drafting and compliance monitoring.
• Monitor vendor service level agreements (SLAs) and process payments.
• Utilize automated products to streamline Facilities processes.
• Provide support to the Facilities Manager and team members in achieving their goals.
• Proactively identify areas for improvement and implement initiatives to enhance operations.
• Ensure the security of property and premises.

Facilities Coordinator

• Provide administrative support to the Business Manager.
• Assist in the maintenance and development of Help desk support using Access database and Archibus.
• Collect and analyze large volumes of employee data.
• Manage the designation and programming of employee building access.

Facilities Coordinator

• Maintained the physical condition of facilities to ensure a safe, clean, and functional environment.
• Managed costs, billing, and resolved financial discrepancies through effective organizational management of account information using Oracle software.
• Oversaw office inventory activities, including ordering, requisitions, stocking, and receiving shipments.
• Established efficient workflow processes, monitored daily productivity, and implemented modifications to improve overall effectiveness of personnel and activities.

Facilities Coordinator

• Systematically control and file all documents.
• Oversee building projects, renovations, or refurbishments.
• Assist the Manager/Project Engineer in generating reports.
• Receive, sort, and distribute incoming mail, certificates, faxes, and emails.
• Supervise multi-disciplinary teams of staff, including cleaning, maintenance, grounds, security, ELV systems, MEP, and HVAC systems.
• Collaborate with teams within the project deliverables team to ensure compliance with processes and standards within the Service Level Agreement (SLA).

Facilities Coordinator

• Act as a liaison with vendors and suppliers on behalf of senior management.
• Manage building and equipment maintenance schedules.
• Supervise multiple programs for critical alarms within the data center.

Facilities Coordinator

• Handled routine procurement, work order assignments, and other department management functions.
• Resolved complaints, requests, and maintenance tickets by coordinating with vendors.
• Managed overall facilities management services, ensuring smooth day-to-day operations.
• Supervised the handling of maintenance tickets for buildings and floors.

Facilities Coordinator

• Assisted with staff desk moves and overall office moves.
• Conducted daily Health and Safety walk rounds to identify and report any issues.
• Organized the recycling of IT equipment.
• Collaborated with key holders and security companies to ensure building security, including emergency response.
• Conducted fire alarm tests and drills, communicated and documented results, and managed staff Fire Warden and First Aid training.
• Developed and maintained relationships with external companies for office works and preventative maintenance.
• Undertook small maintenance tasks as needed.
• Organized, supervised, and assisted in-house events.
• Assisted in managing company social media accounts and website, working closely with the CEO/COO on ad hoc tasks.

Facilities Coordinator

• Researched and recommended the upgrade of a larger phone system to accommodate the company's growth.
• Facilitated and programmed the installation of toll-free numbers for IT and Customer Support departments.
• Developed a Call Center for Customer Support.
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Paint.
• Skilled in Adobe Acrobat, Access, Oracle, Time Entry, and other miscellaneous office tools.

Facilities Coordinator

• Ensure the proper and efficient operation of all physical aspects, creating and sustaining safe and productive environments for occupants and health workers
• Ensuring all the planned and preventative and reactive maintenance checks are done and providing support to the facilities manager.
• Collecting data on the performance of all soft service contractors
• Overseeing sub-contractors and external service providers engaged to do works in all clinic facilities in Gaborone and greater Gaborone.
• Document all progress on projects and liaise with parties regarding any issues which may arise
• Assist the client in managing safe work practices that are in line with Occupational Health and Safety Act.

Workplace Experience Facilities Coordinator

• Establish and maintain relationships with over 80 third-party vendors to ensure the satisfactory delivery of services, including property management, custodians, F&B vendors, construction crews, municipal services, security agencies, health & safety inspectors, cleaning and waste disposal agencies, hardware partners, and office equipment vendors.
• Manage asset procurement and inventory for office equipment, computer hardware, and peripherals for a team of 200+ employees.
• Monitor vendor performance, budgets, spending, contracts, quotes, purchase orders, onboarding, invoicing, and payments.
• Coordinate large-scale build outs in collaboration with project and property managers, construction crews, and delivery vendors, overseeing renovations, window replacements, ventilation system modifications, and other construction projects.
• Provide support to the Workplace Technology team by assisting with on-site IT solutions, network issues, WAP installation, AV upgrades, and hardware transportation.
• Collaborate with security services to ensure building security measures, including access card inventory management, CCTV monitoring, security guard arrangements, and alarm adjustments.
• Document and track Workplace Experience